Inclement Weather FAQ

Inclement Weather FAQ
Posted on 01/09/2018
Winter Weather

Winter Weather Frequently Asked Questions
Q: When (What time) is the decision made to cancel school for inclement weather?
The following provides guidelines for providing notification of a school closing:

Closing the Night Before

* Superintendents are in communication with each other as early as possible.
* The decision to cancel school is typically made no later than 9:00 pm so that notification of the closing can be viewed on the 10:00 pm news. 

The decision to close school is always made at the earliest reasonable time.  The automated calling system is activated once the decision is made.  Please note the automated calling system must call nearly 8,000 numbers when Triad CUSD #2 sends an “all call” to our employees and students.  It is important that families not rely on the automated calling system as the only source of information, as there is always the possibility of a system delay in calling or a technical difficulty.  Please always check other sources for notification (news media, district web site, twitter: @TriadNews, and Facebook: @Triad on days of inclement weather.

Closing the Morning of School

* Superintendents awake around 4:00 am to evaluate conditions and weather forecasts and begin communicating with each other.
* Superintendent and Operations Director (Transportation) evaluate the safety of bus routes.  
* All information is gathered and the decision is typically made by 5:00 am so that notification of the closing can be viewed on the web site prior to the first bus pick-up at 5:50 am.

Q: What factor(s) determine when school will be canceled?
Each school district has unique circumstances to evaluate when making the decision to cancel school. Considerations common to Triad CUSD #2 are as follows:

Road Conditions

* In general, are the roads safe for travel? 
* Can school busses adequately maneuver in town and rural routes?
* Has IDOT issued any warnings or guidelines?

Parking Lot Conditions

* Are school parking lots clear for drivers?
* Does school personnel have enough time to prepare sidewalks and entrances?

Temperatures/Wind Chill

*Are wind chill temperatures safe for students as they walk to school or wait at bus stops?
* Are wind chill temperatures so extreme that automobile and bus reliability is in question?
* Triad CUSD #2 uses a -30 degree wind chill as a benchmark to cancel school as indicated by the red line on the National Weather Service chart below.  The district may cancel school for wind chills less than -30 degrees if other factors are present that impact safety.


* What are current weather conditions?
* What is the weather forecast? 
* What issues will incoming weather potentially create?

Other School Districts

* What decisions are being made by other area school districts? 
* How will their decision impact shared services, common classrooms, or shared events?
* This list is not all-inclusive, but it provides an idea of the issues that are considered when making the decision to cancel school.

Want to know more about how the District communicates with parents and guardians in emergency situations? Visit our Safety & Parent Notification Web Page.

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